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Responsible in handling business operations and office matters including but not limited to generating reports and invoices, manage office supplies such as stationery, namecards and mails, ensure phone and IT systems are up and running, handle account receivables and payables, liaise and co-ordinate accounting matters with accountant

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Handle general human resource matters such as employee insurance, leaves/benefits/claim administration, and company’s and staff’s confidential information

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Assist Executive Director and a team of consultants / researchers

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Assist in executing Marketing / branding plan

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Database management for resumes and client

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Implementation and improvement of workflow or administrative processes

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Liaise with online portal companies such as jobDB.com and Monster.com on price comparison and job suitabilities to be posted online, and administer online job postages

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Travel arrangements and organize social / networking activities

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Answer phone calls and handle enquiries

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Handle other ad-hoc duties as instructed by Department General Manager

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Administer expatriation and repatriation processes i.e. apply and cancel employment and dependant passes

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Manage all types of contracts

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Assist in Marketing activities

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Minimum 2 years’ experience in administrative or secretarial function

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Good verbal and written communication in English is a must, strong interpersonal skill

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A confident, self-motivated mindset with persevering attitude

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Pleasant personality and team player

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Good work ethics, values and attitudes

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Possess strong time management skill

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Must be very familiar with Microsoft Office Applications including MS Words, PowerPoint and Excel. Familiar in using HR software experience is a plus